Office Administrator & Travel Coordinator - Motorsports

LEGACY MOTOR CLUB is a motorsports team that is seeking an Office Administrator & Travel Coordinator to ensure smooth daily administrative operations and efficient travel planning. The role involves coordinating race travel, accommodations, and logistical support for team personnel while managing complex schedules and adhering to tight timelines. Responsibilities • Provide daily administrative support for the organization including managing lunch orders for team meetings, MRO, managing conference room calendars, etc • Manage and maintain ordering and distribution of team apparel as assigned • Greet and assist fans and guests as they enter the reception area • Support merchandise sales • Oversee office administration, including supply ordering and document management • Other related duties as assigned by manager • Coordinate air travel, ground transportation, rental vehicles and lodging for race weekends, testing sessions, and team events • Manage the travel app to provide comprehensive race weekend itineraries and schedules for all travelers • Serve as the primary point of contact for travel-related issues during events such as last-minute changes due to weather, mechanical delays, schedule adjustments, or series updates • Coordinate hotel room blocks near tracks and negotiates preferred vendor rates • Track and reconcile travel expenses in alignment with the team’s operating budget Skills • Bachelor's degree in business administration, Sports Management, or a related field (or equivalent experience) • 2+ years of administrative, travel coordination, or operations experience (motorsports or sports environment preferred) • Demonstrated ability to manage complex schedules and logistics under tight deadlines • Strong organizational and multitasking skills with high attention to detail • Excellent written and verbal communication skills • Proficiency in Microsoft Office (Outlook, Word, Excel) and scheduling tools • Ability to work long hours, including nights and weekends given the NASCAR CUP schedule • Prior experience with a professional or competitive motorsports team • Familiarity with race weekend operations • Experience working with travel vendors and negotiating group rates • Knowledge of expense reporting systems and budget tracking Company Overview • Legacy Motor Club provides championships and racing for NASCAR series. It was founded in 2021, and is headquartered in Statesville, North Carolina, USA, with a workforce of 51-200 employees. Its website is https://legacymotorclub.com.

Qualifications

• Bachelor's degree in business administration, Sports Management, or a related field (or equivalent experience)

• Demonstrated ability to manage complex schedules and logistics under tight deadlines

• Strong organizational and multitasking skills with high attention to detail

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office (Outlook, Word, Excel) and scheduling tools

• Ability to work long hours, including nights and weekends given the NASCAR CUP schedule

• Prior experience with a professional or competitive motorsports team

• Familiarity with race weekend operations

• Experience working with travel vendors and negotiating group rates

• Knowledge of expense reporting systems and budget tracking

Responsibilities

• The role involves coordinating race travel, accommodations, and logistical support for team personnel while managing complex schedules and adhering to tight timelines

• Provide daily administrative support for the organization including managing lunch orders for team meetings, MRO, managing conference room calendars, etc

• Manage and maintain ordering and distribution of team apparel as assigned

• Greet and assist fans and guests as they enter the reception area

• Support merchandise sales

• Oversee office administration, including supply ordering and document management

• Other related duties as assigned by manager

• Coordinate air travel, ground transportation, rental vehicles and lodging for race weekends, testing sessions, and team events

• Manage the travel app to provide comprehensive race weekend itineraries and schedules for all travelers

• Serve as the primary point of contact for travel‑related issues during events such as last‑minute changes due to weather, mechanical delays, schedule adjustments, or series updates

• Coordinate hotel room blocks near tracks and negotiates preferred vendor rates

• Track and reconcile travel expenses in alignment with the team’s operating budget